UNIVERSITY OF MISSOURI - COLUMBIA ARCHIVES

STAFF POLICY AND PROCEDURE MANUAL

Table of Contents

Active Policies

• Collection Policy
• Accessioning of Records
• Review of Records Management Records Transfers
• Classification of Records
• Archival Processing and Arrangement
• Description of Archival Records
• Adding Materials to an Established Collection
• Archival Finding Aids
• Summary Descriptions
• UM-System Records Center Procedures
• Archival Reference Services
• Record Charge-Out Procedures
• Duplication Services and Use
• University Publications and Pamphlets
• Processing University Press Books
• Vertical Reference File
• Checking Storage Rooms
• Administrative Histories
• Maintaining the Online Kardex Concordance
• Committee Records
• Acqusition Policy
• Shelf Read

Obsolete Policies

• Posting Files to the Web Server [removed April 2024]
• The Maneater [removed April 2024]
• Telephone and Voice Mail [removed April 2024]
• Website Backup, HTML File Count, and Update of Web Gateway Revision Date [removed April 2024]
• Website Backup HTML File Retrieval [removed April 2024]
• Savitar Processing Guidelines [removed April 2024]
• Web Editing Checklists [removed April 2024]
• Processing Tube Materials - Revising the Planning and Blueprint Records Table [removed April 2024]
• Webalizer - Web Site Statistics [removed April 2024]
• Outlook Public Folder and Excel Automation Forms [removed April 2024]

Tools

   1. Record-Group Classification List for Columbia Campus Records - C
   2. Record-Group Classification List for University-Wide System Records - UW
   3. Kardex Concordance for Columbia Campus Records - C
   4. Kardex Concordance for University-Wide System Records - UW

The University Archives Policy and Procedure Manual was compiled and edited by Sandra R. File as a practicum project in the School of Information Science and Learning Technologies in 1998. The Manual has been expanded, updated and revised several times by members of the University Archives Staff since 1998.

Last Revision: 14 May 2024

Published by: University Archives muarchives.missouri.edu
URL: https://muarchives.missouri.edu/man-p2.html

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