Physical checks of storage locations in Ellis Library used by University Archives are to be conducted on a regular basis.
The purpose of regular checks of storage spaces is fourfold: (1) for assurance of proper ventilation and cooling; (2) for determination of water leakage or other unforeseen but detrimental conditions, and any resultant damage; (3) for determination of unlawful entry resulting in vandalism or missing items; and (4) for determination of insect presence and activity.
This policy applies to all University of Missouri - Columbia Archives staff members.
4-1. The University Archivist is ultimately responsible for optimum storage conditions within the storage spaces.
4-2. The University Archives staff is responsible for periodically checking the storage rooms. Any type of irregularity is to be reported immediately to the University Archivist.
5-1. Any time that a staff member visits a storage space, he or she should perform a visual check of the premises, looking for signs of unlawful entry, checking for leaking utility pipes and resulting damage, determining that the cooling systems are working as they should, and checking for living insects and pests.
5-2. Any type of irregularity should be reported immediately to the University Archivist. If the irregularity can not be satisfactorily dealt with by the University Archivist or staff, then the University Archivist will contact the Building Coordinator and request remedial action.
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Revised: 16 April 2024
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Published by: University Archives muarchives.missouri.edu/
URL: https://muarchives.missouri.edu/man-p20.html
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