The University Archives acquires the official publications and printed materials of the University of Missouri-Columbia and the University of Missouri System Administration, as well as all publications produced by departments, schools, colleges, and organizations affiliated with the University. These include catalogs, newsletters, brochures, bulletins, newspapers, directories, faculty and student handbooks, schedules of classes, University of Missouri Press monographs and series, and calendars of special occasions or celebrations. These publications are processed into the appropriate Records Groups that form the Archives.
The copies of publications acquired by the Archives are considered to be the record copy, and are therefore considered permanent. The University Archives acquires these record copies as part of its mandate to collect, preserve, and make accessible to the public the permanent records and documentation of the University of Missouri-Columbia and the University of Missouri System, as well as those records that enrich the historical understanding of the University.
This policy applies to all University of Missouri-Columbia Archives staff members.
4-1. The University Archives staff will appropriately file all University-related publications that come to the Archives.
4-2. The University Archivist decides when a publication warrants being changed from a pamphlet collection in C:30 or UW:5 to having its own presence as a title in a Printed and Duplicated or other Sub-Group.
5-1. Pamphlet - a brief, unbound, one-of-a-kind issue or publication; a small publication that sometimes relates a profile of a University program or class, and can also include flyers for special University-related events.
5-2. Printed and Duplicated Collection - a longer and more regular serial publication of the University or its sub-units. These collections may be created out of the Pamphlet files when volume, regularity, or formality dictates a separate title identity.
6-1. Certain publications produced by University Departments, such as bulletins or catalogs, have their own collection numbers. It is beneficial to become acquainted with these publications so that when they enter the Archives, they can be quickly and properly filed into their correct collections.
6-2. When a published item enters the Archives, determine the office of origin for the publication as a starting point to placing it in a collection.
6-3. The Pamphlet Collection was closed in late 2016 and any printed and duplicated material being added to the Archives should be placed in existing or newly created Series within the appropriate Record Group and Sub-Group. When possible, the Printed and Duplicated Sub-Group can serve this purpose.
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Revised: 03 May 2024
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