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Record Group: 4 UW
Record Sub-Group: 61
Records Title: UM System; President's Office; University Extension Division (1960-1963)/University of Missouri Extension (1963-1979)
Dates: 1903-2004
Volume: 63 cubic feet, 78.75 linear feet; 1 Env

Scope and Content Note

This Sub-Group contains records of the University of Missouri President's subordinate Office of Extension Services. Included in this Sub-Group are administrative correspondence, personal correspondence, University of Missouri Extension Services annual reports, event programs, speech texts, administrators' desk calendars, copies of the UM-System Extension Services newsletter, conference and seminar records, circulars, memos of understanding, photographs (of MU-System Extension Services staff and various Extension-supported 4-H groups), surveys, budgets and budget data, financial reports, staff directories, Extension program evaluations, training guides, copies of U.S. Department of Agriculture (USDA) "Annual Cooperative Extension Service Reports," a copy of the Gubernatorial Proclamation (1914) announcing the Smith-Lever Act, the legislation which provided funding for Agricultural Extension programs.

Also included in this Sub-Group are brief histories of the University of Missouri College of Agriculture, the Land Grant College Movement, and Extension Work Under the Smith-Lever Act, as well as requests for Extension-related information, requests for University of Missouri Agricultural Extension courses, newspaper clippings, research papers, staff publications, UM-System Extension Services "Home Management" annual reports, records relating to land use planning and community development, copies of policies and procedures, appropriations records, project proposals, contracts, audits, records relating to the "Governor's Study Commission on Extension and Role and Scope," a photographic history of the 4-H , a File Classification Manual for Missouri University Extension Centers, copies of publications from the UM-System Extension Services' "Miscellaneous Publication Series," and records of the Mid-Missouri Small School Computer Consortium.

Historical Note:

In 1914, the U.S. Congress passed the Smith-Lever Act, which provided federal support for Cooperative Agricultural Extension Work to be administered by Agricultural Colleges in the several states. Missouri's Governor, Elliot W. Major, issued a proclamation authorizing the Board of Curators of the University of Missouri, the Executive Committee of the Curators of the School of Mines and Metallurgy (University of Missouri-Rolla), and the Board of Regents of the Lincoln Institute (Lincoln University) to receive appropriations and organize agricultural extension work under provisions of the Smith-Lever Act. The University of Missouri Agricultural Extension Division was soon organized, with Arthur John Meyer as its first Director. County Extension Agents were appointed and began work in the areas of agriculture, home economics, and forestry. The University of Missouri Division of Continuing Education had, since 1910, been responsible for continuing teachers' education and various other off-campus courses and training programs offered by the University. In 1960, the Division of Continuing Education was combined with the University of Missouri's Agricultural Extension Service to become the University Extension Division.

With the inception of the University of Missouri's four campus System, in 1963, each campus appointed its own Dean of Extension. C. Brice Ratchford (future UM President, 1971-1976), became Vice President for Extension. In 1972, Lincoln University's extension efforts became part of University of Missouri Extension. This evolving administrative structure was again changed, in 1979, when the position of Vice President for Extension was eliminated. Administration of UM Extension was transferred to the Office of UM Vice President for Academic Affairs and the position of Director of Cooperative Extension was also created. This latter administrator directed all UM-System Extension programs (under the new designation of "Cooperative Extension Services") and reported to the Vice President for Academic Affairs. In 1993, the Office of Vice President for University Outreach was created. Administration of UM Cooperative Extension Services was made one of the new Vice President's duties. At this same time, the position of Assistant Vice President and Associate Director of Cooperative Extension was created to assist the Vice President for University Outreach in regard to UM Cooperative Extension work. On 1 January 2004, administrative control of UM-System Outreach and Extension was transferred to the MU Office of the Provost.

Series Descriptions:

Series 1. - UW:4/71/1 (A82-20)
This Series contains records of the Office of Extension Services (1935-1988). Some of these records were created when this Office was known by different titles. Included in this Series are University of Missouri Extension Services annual reports for the years 1935, 1936, 1937, 1939, 1940, 1945, 1946, 1947, 1950-1953, and 1969-1988.
(1/3 c.f., 725, 3, 1)
Note to Researcher: Formerly in the Western Historical Manuscript Collection, the
State Historical Society of Missouri has the complete series of University of Missouri Extension annual reports (on microfilm), beginning with 1912. For the UM-System Extension pamphlet series, see Sub-Group 7 of Record Group 5 UW. For bound copies of University of Missouri-Columbia Agricultural Extension Service Reports, see Series 1, Sub-Group 51 of Record Group 3 C. For other UMC Extension Division publications, see Sub-Group 3 of Record Group 18 C.

Series 2. - UW:4/71/2 (A80-4)
This Series contains records of the University of Missouri Office of Extension Services (1950-1979). Some of these records were created when this Office was known by different titles. The majority of records in this Series were created or received by UM-System Vice President for Extension, Carl N. Scheneman (1970-1979). Included in this Series are personal and administrative correspondence, event programs, speech texts (some hand written), note cards, and Vice President Scheneman's personal desk calendars for the years 1969-1979.
(1 c.f., 051185)

Series 3. - UW:4/71/3 (A82-29, A01-151)
This Series contains records of the University of Missouri Office of Extension Services (1948-1998). Some of these records were created when this Office was known by different titles. Included in this Series are copies of the Extension Services newsletter, which features information concerning Extension personnel changes, new programs to be offered by Extension Services, staff training opportunities, and other topics of interest to Extension employees. This publication has experienced several name changes. From 1948 to 1958, it was known as the Missouri Extension News. From 1958 until 1963, it's title was Missouri Extension Letter. Beginning in late 1963, it was called the "Weekly Newsletter". In May of 1990, the name was changed to "Weekly News".
(2 1/3 c.f.: 1 c.f., 048106; 1/3 c.f., 131, 4; 1 c.f., 047854)
Note to Researcher: The earliest examples of this newsletter were published on a bi-monthly basis. From the mid-1960s onward, it was produced once a week. Series 3 does not hold every issue of this publication, gaps exist near the beginning and end of the range of publication dates noted.

Series 4. - UW:4/71/4 (A82-29)
This Series contains records of the University of Missouri Office of Extension Services, (1903-1978). Some of these records were created when this Office was known by different titles. Included in this Series are reports, papers, publications, news clippings, and correspondence relating to the beginning of Extension work in Missouri. This Series contains copies of USDA Annual Cooperation Extension Service reports, short histories of the Smith-Lever Act, with other materials relating to the College of Agriculture, Land Grant Movement, county agents, associations, etc. Frederick B. Mumford authored the History of College of Agriculture and Land Grant Movement.
(1/3 c.f., UMLD1; Env., B3A, C2, 3)
Note to Archivist: The Governor's Proclamation regarding the Smith-Lever Act, (1914), is housed in the separate envelope.
Note to Researcher: See also Series 13, below.

Series 5. - UW:4/71/5 (A82-42)
This Series contains records of the University of Missouri Office of Extension (1969). The majority of records contained in Series 5 were created or received by Assistant Dean of the UM-System Extension Division, James E. Holland. Included in this Series are general administrative correspondence and correspondence pertaining to requests for Extension-related information and requests for various University of Missouri Agricultural Extension courses to be offered at different localities around the state.
(1/2 c.f., UMLD1)

Series 6. - UW:4/71/7 (A85-61; A86-37; A86-100)
This Series contains records of the University of Missouri Office of Extension Services (1938-1983, bulk 1960-1983). Some of these records were created when this Office was known by different titles. Included in this Series are correspondence, copies of policies and procedures, budget records, appropriations records, project proposals, contracts, audits, records relating to the Governor's Study Commission on Extension and Role and Scope, and copies of UM-System Agricultural Extension financial reports to the U.S. Department of Agriculture (USDA) for the years 1938 through 1983.
(6 c.f., 036123, 036124, 036125, 036126, 038447, 038448)

Series 7. - UW:4/71/8 (A90-72)
This Series contains records of the University of Missouri Office of Extension Services pertaining to support for 4-H youth group activities, (1915-1984). Some of these records were created when this Office was known by different titles. Included in this Series are correspondence (largely transmittal letters), annual narrative reports, statistical reports, posters, 4-H promotional brochures, computer printouts, newspaper clippings, and U.S. Department of Agriculture forms booklets.
(12 c.f., 020231, 020401, 020403, 020404, 020405, 020406, 020409, 033721, 033722, 073536, 073984, 073986)

Series 8. - UW:4/71/10
This Series contains records of the University of Missouri Office of Extension Services(1968). Included in this Series is a copy of the 1968 version of the File Classification Manual for Missouri University Extension Centers. This mimeographed manual offers examples of and explanations concerning the "subject-numeric" file classification system employed by UM-System Extension Services Centers.
(1/6 c.f., UMLD1)

Series 9. - UW:4/71/11 (A05-26)
This Series contains records of the University of Missouri Office of Extension Services (1966-1993). Some of these records were created when this Office was known by different titles. Included in this Series are examples of publications from the UM-System Extension Services' Miscellaneous Publications Series as well as the Extension Division Manuals. These publications deal with a wide range of topics, including nutrition, 4-H activities, dairy operations, textile and apparel management, raising poultry, consumer issues, social conditions, child care, public policy issues, animal husbandry, and general agricultural business issues and innovations. Also included in this Series are folders or packets of informational materials distributed by the University of Missouri Extension Division across the state. Packet titles include The Future Belongs to Those Who Plan and Providing Public Services in Missouri: Issues and Alternatives - A Public Affairs Education Program.
(3 1/3 c.f.: 3 c.f., 051186, 051187, 051188; 1/3 c.f., 142, 3)
Note to Researcher: This Series does not contain copies of all UM-System Extension Services miscellaneous publications. An index of all of these publications is available as
Agricultural Extension Services Special Report #333.

Series 10. - UW:4/71/NP (A97-74; A97-75; A00-162)
This Series contains records of the University of Missouri Office of Extension Services (1912-1980). Some of these records were created when this Office was known by different titles. Included in this Series are general correspondence and administrative records pertaining to Plan of Work documents, professional organizations, UM committees, advisory groups (including the "State Advisory Committee"), sponsoring groups, County Extension Councils, the University of Missouri Extension Association, the Extension Planning Council (1975-1979), the Extension Advisory Council (1974-1978), and the Missouri Association of County Agricultural Agents. Also included in the Series are annual reports from federal, state, and county funded Extension programs, UM Extension Home Management annual reports, and records relating to land use planning and community development.
(19 c.f., 032153, 032154, 032155, 032156, 031949, 031950, 031951, 031952, 031953, 031954, 031955, 031956, 031957, 031958, 031959, 031960, 031961, 033292, 073521)
Note to Researcher: Series 10 is currently unprocessed. Until processed and inventoried, portions may not be fully available to researchers. For more general administrative records of the UM-System Extension Services, see Series 4 of this Record Sub-Group.

Series 11. - UW:4/71/NP (A01-19)
This Series contains administrative records created by the University of Missouri Outreach and Extension Division (1972-1994, bulk 1994). The records in this Series consist of grant proposals and award summaries; project budgets; Missouri Youth Initiative Reports (1993-1994); annual reports (1992-1994); Plan of Work records including regional and county records, reports, and updates (1992-1995); Affirmative Action records, including letters of endorsement from the Council Chairs (1972) and employment analysis reports (1979, 1981, 1983, 1990); and background information and associated documents relating to the development of University Outreach 2000 (1994-1995).
(8 c.f., 016740, 065128, 065852, 071050, 071054, 072772, 110762, 110763)
Note to Researcher: Series 11 is currently unprocessed. Until fully inventoried and processed, portions may not be fully available to researchers.

Series 12. - UW:4/71/12 (A01-131)
This Series contains records originating from the University of Missouri Extension Services Office. This series contains proceedings of University of Missouri's Annual Conferences on Trace Substance in Environmental Health. Conference proceedings in this Series include the: 1st, 07/10-11/1967; 2nd, 07/16-18/1968; 3rd, 06/24-26/1969 (2 copies); 4th, 06/23-25/1970; 5th, 06/29-30/1971; 8th, 06/11-13/1974; 9th, 06/10-12/1975; 11th, 06/7-9/1977; and 13th, 06/4-7/1979. The conference was sponsored by the University of Missouri Environmental Health Center and the Extension Division and held at Memorial Union at the University of Missouri-Columbia. The proceedings manuals were edited by Delbert D. Hemphill.
Note to Researcher: For other records relating to Delbert D. Hemphill, see Series 5 of
Sub-Group 40 of Record Group 3 C. For other records relating to the Annual Conference on Trace Substances in Environmental Health, see Series 2 of Sub-Group 7 of Record Group 10 C.
(1 c.f., 121133)

Series 13. - UW:4/71/6 (A86-4)
This Series contains records of the University of Missouri Office of Extension Services, (1913-1981). Some of these records were created when this Office was known by different titles. Included in this Series are materials relating to the development and organization of Extension in Missouri. The Series contains reports, conference and seminar proceedings, newsletters, programs, circulars, photographs of J.W. Burch Memorial, memos of understanding and agreement, surveys, budgets and financial reports, personnel directories, training guides, etc. Topics include: Governor's Study Commission on Extension, development of Academic Plan for Extension, office, equipment and facilities survey, County Area Home Economics, 4-H and Special Projects Survey, evaluation of Leader Aide Program, attitude surveys, funding, agreements with USDA and other federal agencies, policies and procedures, area specialization, staffing patterns and proposals, World War II service of personnel, job description development, Annual Extension conferences, in-service training, orientation training, fellowships and scholarships, "Hard Tomatoes - Hard Times", urban problem solving seminar, background, purposes and goals of Extension, and historical development of programs.
(7 c.f., 031395, 031396, 031398, 031399, 031400, 031401, 031402)
Note to Researcher: For more on the career of James W. Burch, see
Sub-Group 11 of Record Group 3 C. This Series contains some records which are confidential and restricted. See the restrictions note at the end of this finding aid.
Note to Researcher: See also Series 4, above.

Series 14. - UW:4/71/13
This Series contains printed and duplicated material related to the University of Missouri Extension 4-H programs, (1938-2004). Included in this Series are various newsletters, annual reports, (2001-2004), brochures, and guides.
(1 c.f., 048959)

Series 15. - UW:4/71/14 (A20-55)
This Series contains records of the University of Misouri Extension 4-H Program, (1958-2004, bulk 1995-2000). The majority of records are photographic material pertaining to the State 4-H Council. The Series also includes a list of Missouri 4-H Ambassadors as well as 4-H Council constitution and by-laws.
(1 c.f., 057714)
Note to Archivist: The box list for this Series is available online. It can be accessed by
following this link.

Restrictions Note: The Archives of the University of Missouri-Columbia is required by law and Board of Curator's policy to restrict access to some files and information. Student records are held as confidential under the Federal Educational Rights and Privacy Act of 1974 and by University policy. Faculty promotion and tenure records and Academic Personnel files are restricted for 75 years, or the lifetime of the individual. All grievance, disciplinary, and medical records are treated as confidential files. Consultations with legal counsel, both in-house and external, are protected by the attorney/client privilege and will not be released.

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Revised: 08 June 2020
URL: https://muarchives.missouri.edu/uw-rg4-s61.html

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