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Record Group: 4 UW
Record Sub-Group: 66
Records Title: UM System; President's Office; Office of Personnel Services; Administrative Records
Dates: 1940-1979
Volume: 16 and 2/3 cubic feet, 20.8 linear feet
Scope and Content Note
This Sub-Group contains records of the University of Missouri President's subordinate Office of Personnel Services. Included in the Sub-Group are administrative correspondence, draft reports, official reports, budgetary worksheets, budgetary summaries, job classification studies, salary schedule studies, records of adjustments made in UM-System job classifications and salary schedules, Hayes & Associates consultant studies and reports on administrative and professional staff compensation, hiring freeze records, records of relations with employee unions, responses to surveys by non-University of Missouri groups, records of insurance benefits paid to UM-System employees, meeting minutes of the Retirement Committee, and records of efforts to establish an System retirement plan. Also included in the Sub-Group are independent trust account reviews, records of estimated annual expenditures by the System retirement fund, analysis of major medical insurance claims, group life insurance premium computations, statistical charts tracing faculty applications for benefits, actuary records, records of benefit changes, copies of retirement and disability information booklets, affirmative action progress reports, Equal Employment Opportunity (EEO) records, and salary analysis reports from all four UM-System campuses.
Note to Researcher: For records of the UM-System Office of Human Resource Services, see Sub-Group 67 of Record Group 4 UW. For records of the UM System Office of Personnel Services' Human Resource Systems and Development Office, see Sub-Group 68 of Record Group 4 UW. For records of the Office of Employee Benefits and related offices, see Sub-Group 69 of Record Group 4 UW.
Historical Note:
In 1978, the UM-System Office of Personnel Services (created in 1963) and Office of Employee Relations (created in 1967) were combined. The administrative office created by this combination was initially called Personnel Services and Employee Relations. Within a year, however, its name was changed to Office of Personnel Services and Staff Relations. 1983 saw this MU-System Office change its title once more, to Human Resource Services. The responsibilities of the Office of Human Resource Services include wage and salary schedule administration, maintenance of the University's job classification system, oversight of employee training and development, maintenance of the UM-System personnel and payroll information systems, and resolution of employee relations and affirmative action concerns.
Series Descriptions:
Series 1. - UW:4/111/1 (A75-72)
This Series contains records of the University of Missouri Office of Personnel Services (1964-1973). Included in the Series are correspondence, job classification studies, salary schedule studies, records of adjustments made to UM job classifications and salary schedules, draft reports, official reports, budgetary worksheets, budgetary summaries, hiring freeze records, records of relations with employee unions, and responses to surveys by non-University of Missouri groups.
(5 1/3 c.f.: 047891, 047897, 047898; 1/3 c.f., Ellis; 2 c.f., 047899, 047923)
Note to Researcher: Series 1 contains some records which may be confidential and restricted. See the restrictions note at the end of this finding aid.
Series 2. - UW:4/111/2 (A76-8)
This Series contains records of the University of Missouri Office of Personnel Services (1957-1965). Many of the records in this Series were created or received by University of Missouri Supervisor of Staff Benefits, John E. Graves (1961-1968). Included in this Series are administrative correspondence, records of insurance benefits paid to UM employees, meeting minutes of the Retirement Committee, and records of efforts to establish a System retirement plan.
(4 c.f., 048039, 048040, 048041, 048042)
Note to Researcher: For more records concerning UM-System employee benefits, ask the University Archives staff about Sub-Group 71 of Record Group 4 UW. Series 2 contains some records that may be confidential and restricted. See the restrictions note at the end of this finding aid.
Note to Archivist: Paper box lists for this Series are available.
Series 3. - UW:4/111/3 (A-76-25; A78-31a)
This Series contains records of the University of Missouri Office of Personnel Services (1940-1973). Included in Series 3 are administrative correspondence, meeting minutes of the Retirement Committee, independent trust account reviews, records of estimated annual expenditures by the UM-System retirement fund, analysis of major medical insurance claims (by the John Hancock Insurance Company), statistical charts tracing faculty applications for benefits (retirement, disability and death), actuary records, records of benefit changes, copies of retirement and disability information booklets, and group life insurance premium computations.
(2 1/3 c.f.: 2 c.f., 047855, 047856; 1/3 c.f., Ellis)
Note to Researcher: For more information concerning UM-System employee benefits, ask the University Archives staff about Sub-Group 71 of Record Group 4 UW. This Series contains some records that may be confidential and restricted. See the restrictions note at the end of this finding aid.
Note to Archivist: Paper box lists for this Series are available.
Series 4. - UW:4/111/4 (A80-21; A83-57)
This Series contains records of the University of Missouri Office of Personnel Services (1963-1978). Many of the records in this Series were created or received by UM-System Manager of Employee Training and Development, Donald C. Zick (1970-1979). Included in Series 4 are administrative correspondence, teaching materials, and course evaluations. Correspondence topics include activities of the College and University Personnel Association (CUPA), and training programs offered through the Office of Personnel Services (such as the apprentice program, basic supervision, retirement and career planning, defensive driving, the educational assistant program, secretarial training, the middle management and executive development program, and orientation and assertion training for women). Other topics include UM-System Service Awards, transfer of funds to UM-System campuses, annual report preparation, Equal Employment Opportunity (EEO) report preparation, and courses offered at local Columbia, Missouri, high schools.
(2 c.f., UMLD1)
Note to Researcher: For more information concerning UM-System Employee Training and Development, ask the University Archives staff about Sub-Group 69 of Record Group 4 UW. Series 4 contains some records that may be confidential and restricted. See the restrictions note at the end of this finding aid.
Series 5. - UW:4/111/5 (A87-130)
This Series contains records of the University of Missouri Office of Personnel Services (1973-1979). The records in this Series were created or received by UM-System Personnel Services Director, William D. Poore, who acted as institutional coordinator for this salary equity project. The consulting firm of Robert Hayes and Associates planned and managed project. The objective of the Hayes Study of the UM-System was to assist in developing and implementing a uniform salary administration program covering professional and administrative staff members. In addition to records and reports prepared by the Hayes consultants there are also records created by various UM-System and campus staff members participating in project committees or work-groups. Included in this Series are consultation proposals, presentations, and reports; committee meeting minutes and documents; administrative correspondence between institutional administration and consultants; materials documenting employee reactions to the Hayes Study; classification specifications and wage-rate comparisons; pay-range recommendations; and implementation expense projections.
(2 c.f., 031561, 031786)
Note to Researcher: For more information concerning MU employee reaction to the Hayes Study recommendations, ask the University Archives staff about C:1/16/2, Box 20, Folder 18.
Series 6. - UW:4/111/NP (A97-87)
This Series contains records of the University of Missouri Office of Personnel Services (1968-1976). Included in Series 6 are administrative correspondence, affirmative action compliance reports, Equal Employment Opportunity (EEO) reports, and the results of salary analysis studies concerning employees of all four University of Missouri System campuses.
(1 c.f., 033540)
Note to Researcher: Series 6 is currently unprocessed. Until processed and inventoried, portions may not be fully available to researchers. The Series contains some records that may be confidential and restricted. See the restrictions note at the end of this finding aid.
Restrictions Note: The Archives of the University of Missouri-Columbia is required by law and Board of Curator's policy to restrict access to some files and information. Student records are held as confidential under the Federal Educational Rights and Privacy Act of 1974 and by University policy. Faculty promotion and tenure records and Academic Personnel files are restricted for 75 years, or the lifetime of the individual. All grievance, disciplinary, and medical records are treated as confidential files. Consultations with legal counsel, both in-house and external, are protected by the attorney/client privilege and will not be released.
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