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MU Libraries

Record Group: 23 C
Record Sub-Group: 4
Records Title: UMC; University Hospital and Clinics; University Physicians Administration Office; Administrative Records
Dates: 1971-2005
Volume: 61 and 1/3 cubic feet, 75.67 linear feet

Scope and Content Note

This Sub-group contains records produced by the UMCHC University Physicians Administration Office. Included in this Sub-Group are correspondence files, department files, photographs of administrators, staff, buildings, and clinics, ambulatory care records, job descriptions, fee structuring sheets, variance reports, diagnosis lists, promotion and tenure records, planning materials, clinic encounter forms, guest relations information, admission information, patient complaint letters, and Medical Service Research Plan (MSRP), Medical Practice Income Plan (MPIP), and Physician Practice Plan (PPP) materials. Other topics include credit collection and review, Medicare, Medicaid, health care program proposals and bids, prisoner studies, records management, breast screenings, staff planning, same day surgery, and computerized storage and retrieval of information.

Note to Researcher: Though University Physicians answers to the Dean of the School of Medicine, it is probably due to the unit's initial association--as the Medical Service Research Plan--with UMCHC for billing and collection that it was placed under the UMCHC record group.

Series Descriptions:

Former Series #1 C:23/2/1
UMC; University Hospitals and Clinics; University Physicians Administrative Office; Medical Practice Income Plan Records
This summary description has been enlarged to a full inventory. Please follow this link to reach the inventory.

Series 2. - C:23/2/2 (A87-30; A88-12; A88-25; A90-47; A90-79; A91-34)
This Series contains records of the University Physicians MPIP Administrator, (ca. 1975-1986). Included in this Series are correspondence files, incentive plan agreements and distribution reports, analysis of MPIP financial arrangements, billing office reviews, and management analysis and reports.
(5 c.f., 022313, 022314, 022315, 022316, 022317)

Series 3. - C:23/2/3 (A88-12)
This Series contains UMCHC University Physicians Administration committee files, (ca. 1974-1984). Included in this Series are meeting minutes, correspondence files, and membership lists. Committees include the MPIP committee, the MPIP finance committee, the ambulatory care committee, the credit collection review committee, and the external marketing committee.
(2/3 c.f., UMLD1)

Series 4. - C:23/2/NP (A92-17; A92-21; A92-25)
This Series contains University Physicians Office administrative records, (1983-1986). Included in this Series are correspondence files, administrative officers meeting records, ambulatory affairs committee files, departmental variance reports, Director's meetings files, prisoner study records, finance committee files, new building organization records, executive committee records, budget records, hospital census reports, admissions records, guest relations files, and professional affairs committee records.
(21 c.f., Follow this link for box locations)
Note to Researcher: This Series is currently unprocessed. Until a thorough processing is completed, portions may not be fully available to researchers.

Series 5. - C:23/2/NP (A93-21)
This Series contains University Physicians Office administrative records pertaining to breast screening classes, records management information, and staff planning, (ca. 1987).
(1 c.f., 020086)
Note to Researcher: This Series is currently unprocessed. Until a thorough processing is completed, portions may not be fully available to researchers.

Series 6. - C:23/2/NP (A94-9; A95-26; A96-16)
This Series contains University Physicians Office administrative records relating to job descriptions, same-day surgery, managerial reports, computerized information systems, employee information, chronological files, patient census reports, departmental files, balance sheets, and patient transfers.
(11 c.f., 011467, 021017, 005387, 005389, 005390, 007274, 007329, 014226, 014167, 016141, 040448)
Note to Researcher: This Series is currently unprocessed. Until a thorough processing is completed, portions may not be fully available to researchers.

Series 7. - C:23/2/NP (A98-35)
This Series contains photographs of University Physicians administrators. Also included in this Series are records pertaining to "Dinner Meetings," and the allocation of office space.
(1 c.f., 068877)
Note to Researcher: This Series is currently unprocessed. Until a thorough processing is completed, portions may not be fully available to researchers.

Series 8. - C:23/2/NP (A99-62)
This Series contains the following administrative reports entitled: Coopers & Lybrand, and Service Analysis Reports, (1992-1993).
(2 c.f., 018247, 018248)
Note to Researcher: This Series is currently unprocessed. Until a thorough processing is completed, portions may not be fully available to researchers.

Series 9. - C:23/2/4 (A02-112)
This Series contains records of the MU University Hospital and Clinics' University Physicians Administration Office, (1997-1998). The Series contains materials relating to Missouri Care, which is "a liability company recognized by the State of Missouri organized exclusively for the purpose of benefiting its sole member, The Curators of the University of Missouri." Materials include: Missouri Care Operating Board Meeting materials and minutes, (1997-1998); Providers Manuals; and Policies and Procedures Manuals.
(1 c.f., 029039)
Note to Researcher: This Series is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers.

Series 10. - C:23/2/5 (A02-129; A04-103)
This Series contains records from the Office of University Physicians, (1956-1998, bulk 1990-1998). Included in the Series are records from the Plan Administration and the Clinical Affairs offices. Among the records in this Series are proposals and bid exhibits to the University of Missouri System for a health care program (1993); provider directories (1993); a physician supply and demand analysis for Boone County and surrounding areas (1996); plans and proposals regarding the affiliation of Capital Region Medical Center with MU Health Sciences Center (1997); a patient accounting operations review (1986) for University Physicians (UP); and plans, proposals, consultation reports and correspondence for development of the Behavioral Health Network of the University of Missouri-Columbia Health Sciences Center (1996-1998). The Series also contains meeting minutes of University Physicians Administration Group (1990), UP Annual meeting minutes (1987, 1991-1992) and Dinner meetings minutes (1992) in addition to the meeting minutes of the Committee of the Medical Service Research Plan (MSRP) (1971-1974) and of the Committee of the Medical Practice Income Plan (MPIP) (1974-1977). Also included is information on the University Hospitals and Clinics administrative staff retreat (1991); quarterly goals reviews (1990-1991); departmental meetings (1991-1995); UP quarterly reports (1991-1995); and marketing activity plans (1987-1989). Other records in this Series are copies and drafts of MSRP, MPIP and UP plan documents (1956-1987); a strategic plan and mission for UP (1987); a final report of a review of the Physician Practice Plan (1993); documentation towards an organizational restructuring of University Physicians Practice Plan (1997); consulting agreements, reports and correspondence on UP referral and affiliate programs (1985-1994); as well as correspondence, proposals, and plans relating to the establishment of a student health center (1989-1991).
(7 c.f., 010372, 010456, 012158, 069980, 070501, 113768, 119468)
Note to Researcher: The organizational structure of University Physicians has undergone a number of changes during its existence. The unit itself answers to the Dean of the School of Medicine though for a brief period ca. 1987 it answered to Kee Groshong, Vice Chancellor for Administrative Services. This Series is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers.
Note to Archivist: A paper box list is available.

Series 11. - C:23/2/6 (A06-28)
This Series contains photographic prints, negatives, and slides created by the Office of University Physician's Clinic Administration unit, (ca. 1986-2000). Much of the material depicts a photographic survey of University Physicians, (ca. 1986), including various buildings, clinic units and departments, staff members, mock patient interaction, and patients [RESTRICTED]. Also included are photographic prints and negatives of staff retreats, (1998-2000), and staff events.
(2/3 c.f., UMLD1)
Note to Researcher: Series 11 contains records which are confidential and restricted. See the restrictions note at the end of this finding aid.
Note to Archivist: The box lists for this Series are available online. They can be accessed by following this link.

Series 12. - C:23/2/7 (A06-77; A11-32)
This Series contains administrative records created and received by the Office of University Physicians' Business Development unit, (1995-2000). The records consist of the following types and topics: meeting minutes, working files, policy copies, and correspondence regarding the Central Missouri Regional Alliance; correspondence and supplemental material regarding the Program for All-inclusive Care for the Elderly (PACE); a Request-for-Proposal for the Missouri Medicaid Managed Care Program, (1995); and Operating Board meetings and general correspondence of the Missouri Care Health Plan, (1997-1999). The Series also contains records concerning the pharmacy benefit provider, Inteq.
(5 c.f., 074135, 074136, 074137, 121689, 117197)
Note to Researcher: This Series is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers.
Series 12 contains records which are confidential and restricted. See the restrictions note at the end of this finding aid.

Series 13. - C:23/2/8 (A07-48)
This Series contains administrative records created and received by the Office of University Physicians' Clinical Affairs division, (1991-1998). The majority of the records originate from the office of the Assistant Dean in Clinical Affairs, Michael Sundall. The records consist of the following types and topics: correspondence; memoranda; Emergency Department Ad-Hoc Committee, (1995); University Physicians Clinical Affairs Administrative Group meetings; Clinic memoranda of agreement; Clinical Standards; Ambulatory Care; Practice Management; Enterprise-Wide Scheduling System; Behavioral Health; Capital Region Medical Center (CRMC) merger; CEO roundtable affiliation meetings; campus health coalition; Clinical Affairs Advisory Group; Boone Hospital Center compensation plans; satisfaction survey (1994); Annual Meeting agendas and presentation material, (1994, 1995); strategic planning; community practice; Capital Health Network; Central Missouri Regional Alliance; Continuous Quality Improvement - Dean's Oversight Committee; CHAMA; Children's Hospital business plan; Columbia Health System; Columbia Health Centers; University Physicians Executive Committee, (1993); Family Health Center Board meetings; HMO reports, (1993-1995); IDX; Information Technology Strategy Development Core Group; Jefferson City Medical Group; Missouri Health Partners; Missouri Rehabilitation Center; Community Practice Division; Missouri Statewide Network; Outreach Clinics; Marketing; Referral Service; MEDPAR Analysis; and University of Missouri Hospital and Clinics integrated reports.
(6 c.f., 113762, 113763, 113764, 113765, 113766, 113767)
Note to Researcher: This Series is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers.

Series 14. - C:23/2/9 (A11-27)
This Series contains records created and received by the Office of University Physicians Administration, (1996-2005). The records consist of the following types and topics: participant files [RESTRICTED], including contracts, privileges, and qualifications; annual meeting files, (1997-2000), including presentations, speakers, attendance, and arrangement files; Missouri Medical Associates, (1998); and Missouri Care, (1997-2000), including policies, procedures, and operating board meetings.
(3 c.f., 004784, 016279, 068655)
Note to Researcher: This Series is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers. Series 14 contains records which are confidential and restricted. See the restrictions note at the end of this finding aid.

Series 15. - C:23/2/10 (A20-20)
This Series contains administrative records of the University Physicians Administration, (1994-2003). The records consist of the following types and topics: the Executive Compliance Board, a corporate compliance business plan, Managed Care teams, credit reports, billing and reimbursement, Integrated Technology Services, and Patient Centered Care Online.
(2 c.f., 068657, 014521)
Note to Researcher: Series 15 contains records which are confidential and restricted. See the restrictions note at the end of this finding aid.
Note to Archivist: The box lists for this Series are available online. They can be accessed by following this link.

Restrictions Note: The Archives of the University of Missouri-Columbia is required by law and Board of Curator's policy to restrict access to some files and information. Student records are held as confidential under the Federal Educational Rights and Privacy Act of 1974 and by University policy. Faculty promotion and tenure records and Academic Personnel files are restricted for 75 years, or the lifetime of the individual. All grievance, disciplinary, and medical records are treated as confidential files. Consultations with legal counsel, both in-house and external, are protected by the attorney/client privilege and will not be released.

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