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Tom Shaughnessy, Director of Libraries, 1982-1989
Tom Shaughnessy, Director of Libraries, 1982-1989
University Archives, C:20/3/1

Record Group: 20 C
Record Sub-Group: 5
Records Title: UMC; Libraries; Director's Office; Administrative Records
Dates: 1926-2015
Volume: 46 cubic feet, 57.5 linear feet; 1 Env; 15 MFR; Electronic Records

Scope and Content Note

This Sub-Group contains records created by the Office of the Director of the University of Missouri-Columbia Libraries. Included in this Sub-Group are correspondence files, reports, memos, telegrams, budgetary documents, part-time employee records, job applications and related correspondence, academic personnel records, statistics, grants, proposals, program documentation, committee meeting minutes, clippings, newsletters, manuals, and lists of acquisitions and holdings. Topics include book ordering, book binding, rare book collections, position descriptions, state appropriations, circulation control, circulation statistics, use of computers and "flexowriters," microfilming of card catalogs, interlibrary loans, branch and department libraries, professional organizations and associations, and the development of the LUMIN OPAC (Online Public Access Catalog). This Sub-Group also contains architect animations and event audio-visual records.

Series Descriptions:

Series 1. - C:20/1/1 and C:20/1/NP (A79-51; A82-100; A90-92)
This Series contains correspondence and office working files, (ca. 1926-1984), created during the tenures of UMC Library Directors Henry O. Severance (1907-1937), Benjamin E. Powell (1937-1946), Ralph H. Parker (1947-1970), Dwight O. Tuckwood (1972-1977), John H. Gribben (1977-1982), Thomas W. Shaughnessy (1982-1989), and Martha Alexander Bowman (1989-2002). Topics of correspondence include book ordering, book binding, rare book collections, state appropriations, circulation control, use of computers and "flexowriters," microfilming of card catalogs, interlibrary loans, branch and department libraries, professional organizations, and the development of the LUMIN OPAC. Also included in this Series are reports to the Director, telegrams, holdings lists, budget documents, and circulation statistics.
(8 c.f., 032694, 032695, 032696, 032697, 032698, 032699, 073888, 014395)
Note to Researcher: See
Record Group 22 C, Sub-Group 9 for Director Parker's oral history of the MU Libraries. Series 1 is not completely processed. Until completely processed and inventoried, portions may not be fully available to researchers.

Series 2. - C:20/1/NP (A93-118)
This Series contains administrative records of the MU Libraries Director's Office, (ca. 1954-1982). Included in this Series are memos from Library administrators to departments and staff (ca. 1954-1980) and committee meeting minutes and reports from committees to the Library administration (ca. 1970-1982).
(1 c.f., 045307)
Note to Researcher: Series 2 is not completely processed. Until completely processed and inventoried, portions may not be fully available to researchers.

Series 3. - C:20/1/NP (A96-118)
This Series contains working files of the UMC Library Director's Office, (ca. 1987-1990). Included in this Series are files regarding the development of the LUMIN OPAC, as well as related committee meetings records.
(1 c.f., 073397)
Note to Researcher: Series 3 is not completely processed. Until completely processed and inventoried, portions may not be fully available to researchers.

Former Series #4 C:20/1/3
UMC; Libraries; Director's Office; Administrative Files
This summary description has been enlarged to a full inventory.
Please follow this link to reach the inventory. This former Series contains general correspondence, statistics, grants, newsletters, budgets, news clippings, annual reports, committee reports, staff manuals, policy manuals, Library Council files, committee files, accreditation files, and the "Management Review Assessment Report," (1950-1996).

Series 5. - C:20/1/5 (A00-28)
This Series contains microfilmed records of the University of Missouri Library employees, part-time (1945-1953) and full-time (up to 1955).
(3 MFR, 703, MFC)

Series 6. - C:20/1/6 (A00-30)
This Series contains 16mm microfilmed correspondence records, (1943-1957). Topics included are appointees, publishers, and professional organizations and associations. These records are arranged alphabetically.
(12 MFR, 703, MFC)

Series 7. - C:20/1/7 (A00-137)
This Series contains the working files of the Director of the University Libraries regarding the development of a proposed Chemistry, Physics, and Astronomy Branch Library, (1982-1993). Included in the Series are feasibility and title holdings reports, proposals and requests for the development of the branch, correspondence between administrators and faculty regarding the creation of the branch library, and chronologies and supporting documentation for the long proposed and never realized branch library project.
(1/3 c.f., UMLD1)

Series 8 - C:20/1/8 (A00-184)
This Series contains plaques commemorating awards to library staff members, (1984-1999). The bulk of the plaques in this Series display brass-colored name plates for Outstanding Library Student Assistant of the Year, Outstanding Staff Member of the Year, and Outstanding Staff Member of the Year with Less that 5 Years of Service. Two of the plaques consist of photographs of the honored recipients with their certificates.
(1 c.f., 116848)

Series 9. - C:20/1/NP (A01-102)
This Series contains administrative records of the MU Libraries' Director's Office, (1983-1994). This Series contains National Endowment for the Humanities [NEH] programs and grants, (1986-1987); Improve Course Content and Student Writing Skills documentation, (1986-1987); NEH proposal, (1988); paper deacidification proposal, (02/1989); Guide to Print Resources in American History; Japan Foundation Library Support Program; National Library of Medicine grant; H.W. Wilson Staff Development grant; Department of Education: Title II-C Correspondence, Higher Education Act [HEA] Title II-C grant (1993-1994), Title II-D information, Title II-C proposals (1992-1994), Title II-C information files, Title II-C imprints (1983).
(1 c.f., 110832)
Note to Researcher: Series 9 is not completely processed. Until completely processed and inventoried, portions may not be fully available to researchers.

Series 10. - C:20/1/10 (A01-121)
This Series contains administrative records of the Director's Office of MU Libraries, (1990-1991, 1993-1995, 1997-1999). This Series includes promotion dossiers for individual MU Librarians.
(1/6 c.f., 109, 3)
Note to Researcher: These promotion records are restricted for 75 years or the lifetime of the individual. See the restrictions note below.
Note to Archivist: Additional academic staff files can be found in
C:20/1/19 (Series 19 below).

Series 11. - C:20/1/11 (A02-108)
This Series contains records originating from the MU Libraries' Director's Office, (ca. 1981, 1990-1994). This Series contains: library automation reports from the following Task Forces: Bibliographic, Circulation, Online Public Access Catalog (OPAC), CD-ROM Resources, Resources Referral, Management Information System, Microcomputer Requirements, Acquisitions/Serials, (1991); Final Report of the Advisory Review Panel for Assessment of Library Needs, submitted to President George A. Russell, (03/1994); Five Year Plan, (ca. 1990); descriptions of the four paintings hanging in Room 202 Ellis Library, (n.d.); Personnel Policies Manual, (ca. 1981); Request for Proposals for the Furnishing, Delivery, Installation, and Maintenance of an Online Integrated Library System to the University of Missouri for the Curators of the University of Missouri, (08/26/1994); and Requirements Report for an Integrated Library System for University of Missouri-Columbia, (12/1990).
(1 c.f., 070132)
Note to Researcher: Series 11 is not completely processed. Until completely processed and inventoried, portions may not be fully available to researchers.

Series 12. - C:20/1/12 (A02-118)
This Series contains four videotapes pertaining to the MU Libraries' Director's Office during the tenure of Martha Alexander, (02/20/1992 and 02/22/1993). The first pair of videotapes concern a teleconference recording of a meeting of the Curators' Advisory Committee on Telecommunications Technology, anchored at the University of Missouri-Saint Louis (UMSL), (02/20/1992). The meeting was chaired by the President of the Board of Curators, James L. McHugh, and other Curators were present at various locations. The purpose of the Committee was: to instruct and advise the Board of Curators on telecommunications technology as it applies to UM; to recommend policy positions to the Board of Curators on the application of technology to the UM System in accordance with its missions; to recognize the potential for technology integration within the UM System; to recognize the potential for economic advancement for the state of Missouri; and to invite industry representatives to report on emerging technology as it might relate to the UM System. The meeting had several speakers, including Dr. Donald Lindbergh, Director of the National Library of Medicine and former UMC faculty member, to discuss libraries and information delivery advances through technology. Each of the two videotapes is 50 minutes long. The second pair of videotapes concern a teleconference recording of a presentation by Library Systems Office Executive Director, George Rickerson, to UM System and campus administrators and library and information professionals from other state units, (02/22/1993). The meeting took place at the University of Missouri-Saint Louis (UMSL) and was sponsored by the UM System Library Directors, UM Library Systems Office, and the UM Client-Server Task Force. This presentation grew out of the UM System Integrated Library Technology Five-Year Plan. The two videotapes are 50 minutes each and consist of a presentation by Rickerson and the answering of questions.
(1/3 c.f., 143, 5, front)

Series 13 - C:20/1/13 (A03-4)
This Series consists of 19 completed faculty library surveys, (06/1987). This questionnaire was "part of a study of the impressions and opinions of the users of the UMC Libraries." The Collection Development Committee of MU Libraries sponsored the survey, and the results were to be used in "helping formulate collection development policies" for the libraries.
(1 Env, 109, 3)
Note to Archivist: The results of this survey were never condensed into an official report, therefore, the completed questionnaires were kept for preservation.

Series 14. - C:20/1/14 (A07-06; A07-53; A07-124; A08-42; A09-60)
This Series contains administrative records created and received by the Office of the Director of MU Libraries, (1970-2004). The majority of the records originate from the period Martha Alexander Bowman served as Director of Libraries. The records include the following types and topics: correspondence and memoranda; meeting agendas, minutes, and supplemental material; annual reports; copyright; grants; library and campus committees; Library Council and Executive Committee; library administrative divisions and branches; library collections; publications; library events, including faculty library orientation, retirement receptions, the Book Sale, and the Annual Luncheon; serials cancellation; salaries and wages; University of Missouri Libraries Depository; regional and national associations; library material selection; position searches [RESTRICTED]; and the Stuckey Essay Contest.
(28 c.f.,
follow this link for box locations)
Note to Researcher: This Series is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers. For additional information on the Stuckey Essay Contest, see C:20/3/1. Series 14 contains records which are confidential and restricted. See the restrictions note at the end of this finding aid.
Note to Archivist: The box lists for this Series are available online. They can be accessed by following this link.

Series 15. - C:20/1/15 (A11-123)
This Series contains audio-visual records from the Office of the Director of MU Libraries, (2002-2007). The records consist of video tapes of news coverage of the Nutter Family donation and the Nutter Information Commons, animation sequences and renderings for the Information Commons, and video of the Information Commons dedication. The Series also contains digital photographs for the Art of the Book Exhibit reception and gallery tour and for the T. C. Boyle lecture reception. A video from the Capstone Marketing Campaign during Winter Semester 2006 is also part of this Series.
(1/3 c.f., UMLD1)
Note to Archivist: The box lists for this Series are available online. They can be accessed by
following this link.

Series 16. - C:20/1/16 (A13-48)
This Series contains administrative records created or received by the Director of MU Libraries, (2006-2008). The records pertain to the Institutional Repository of the MU Libraries and consists of proposals, task force reports, and an MU Strategic Plan for Research Computing.
(1 FF, 725, 2, 3 Small Holdings Box 2)

Series 17. - C:20/1/17 (A15-65)
This Series contains miscellaneous records created and received by the Office of the Director of Libraries, (2011-2014). The records pertain to exhibits sponsored by the MU Libraries and consist mainly of informational material. The exhibits include "Divided Loyalities," "Lincoln: The Constitution and the Civil War," and Black History Month.
(1 Env., B3A, C1, 5)

Series 18. - C:20/1/18
This Series contains copies of out-dated versions of "A Governance System for Librarians and Archivists of the University of Missouri-Columbia Libraries," also known as the Governance Document, (1994-2001). Some of the copies in this Series are drafts.
(1 FF, 725, 1, 3 Small Holdings Box 3)

Series 19. - C:20/1/19 (A16-22; A18-12)
This Series contains personnel records [RESTRICTED] of the academic staff of the MU Libraries, (1972-2015). The records consist of personnel action forms, correspondence, curricula vitae, and promotion records.
(1 1/3 c.f.: 1 c.f., 0075041; 1/3 c.f., 110, 4)
Note to Researcher: Series 19 contains records which are confidential and restricted. See the restrictions note at the end of this finding aid.
Note to Archivist: Additional academic staff files can be found in
C:20/1/10 (Series 10 above).

Series 20. - C:20/1/20 (A16-26)
This Series contains administrative records created and received by the Office of Human Resources in the MU Libraries, (ca. 1972-2009, 2015). The majority of the records consist of position descriptions for jobs throughout the MU Libraries. Also included in Series 20 are organization charts for the MU Libraries.
(2 c.f., 010234, 010257; Electronic Records)
Note to Archivist: The box lists for this Series are available online. They can be accessed by
following this link.

Series 21. - C:20/1/21 (A16-29)
This Series contains administrative records of the MU Libraries, (1986-2010). The records consist of monthly statistics of the MU Libraries Public Services and include data on circulation, instruction, interlibrary loan, reference transactions, shelving, and turnstile counts. The Series also includes similar data but limited to Ellis Reference Services, (1989-2000). Data for some months is not available.
(1 c.f., 010310)
Note to Archivist: The box list for this Series is available online. It can be accessed by
following this link.

Restrictions Note: The Archives of the University of Missouri-Columbia is required by law and Board of Curator's policy to restrict access to some files and information. Student records are held as confidential under the Federal Educational Rights and Privacy Act of 1974 and by University policy. Faculty promotion and tenure records and Academic Personnel files are restricted for 75 years, or the lifetime of the individual. All grievance, disciplinary, and medical records are treated as confidential files. Consultations with legal counsel, both in-house and external, are protected by the attorney/client privilege and will not be released.

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Copyright © Curators of the University of Missouri 1997 - 2002
Published by: University Archives muarchives.missouri.edu/
Compiled: December 1998
Revised: 22 May 2018
URL: https://muarchives.missouri.edu/c-rg20-s5.html

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