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Record Group: 1 C
Record Sub-Group: 25
Records Title: UMC; Administration; Vice Chancellor for Administrative Services; Administrative Records
Dates: 1965-2008
Volume: 210 and 2/3 cubic feet, 263.33 linear feet

Scope and Content Note

This Sub-Group contains records created or received by the University of Missouri-Columbia Office of Vice Chancellor for Administrative Services or its preceding administrative unit, the Office of the Provost for Administration. Included in this Sub-Group are correspondence, committee records, Board of Curators meeting records, chancellor's staff meeting records, MU Planning Council meeting records, topical files, campus project records, Business Policy and Procedure Manual revisions and updates, and general administrative records.

Series Descriptions:

Series 1 - C:1/26/1 (A87-36; A88-13; A90-31; A90-51; A90-61; A90-77)
This Series contains records of the UMC Office of Vice Chancellor for Administrative Services (1965-1983). Included in this Series are correspondence, office working files, and general administrative files. Topics in this Series include university-owned buildings and other physical assets, acquisitions, budgets, fees, tuition, residency rules, repair and renovation of facilities, Affirmative Action regulations, Intercollegiate Athletics, Residential Life, KOPN radio, coed residence halls, malaria immunization, off campus organizations and associations, university committees, the Resource Management Council, the Advisory Group on Management Information Development and Utilization, and Dean of Extension John McGowan.
(34 c.f.,
follow this link for box locations.)

Series 2 - C:1/26/NP (A91-11)
This Series contains records of the UMC Office of Vice Chancellor for Administrative Services (1985). Included in this Series are general administrative files, Chancellor's Review Committee meeting records, Chancellor's Staff meeting materials, and Board of Curators meeting records.
(13 c.f., 008997, 008998, 001274, 001283, 001386, 001411, 001497, 010531, 010542, 010626, 010703, 010760, 010927)
Note to Researcher: Series 2 is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers.

Series 3 - C:1/26/NP (A92-45; A92-75; A93-39; A97-49)
This Series contains records of the UMC Office of Vice Chancellor for Administrative Services (1986-1992). Included in this Series are general administrative files.
(38 c.f.,
follow this link for box locations.)
Note to Researcher: Series 3 is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers.

Series 4 - C:1/26/NP (A95-137)
This Series contains records of the UMC Office of Vice Chancellor for Administrative Services (1987-1989). Included in this Series are general administrative files, Planning Council meeting records, and lists of committee officers.
(15 c.f., 010698, 018070, 018075, 018076, 018285, 018293, 018299, 018300, 018338, 018339, 018340, 018439, 018440, 018441, 018487)
Note to Researcher: Series 4 is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers.

Series 5 - C:1/26/NP (A96-32)
This Series contains records of the UMC Office of Vice Chancellor for Administrative Services (1990). Included in this Series are officers' regular meeting files and general administrative files.
(4 c.f., 018442, 047039, 047040, 047044)
Note to Researcher: Series 5 is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers.

Series 6 - C:1/26/NP (A98-33)
This Series contains records of the UMC Office of Vice Chancellor for Administrative Services (1992). Included in this Series are MU Planning Council files and general administrative files.
(11 c.f., 047046, 066980, 066981, 066983, 066985, 072278, 072279, 072280, 072281, 072282, 103739)
Note to Researcher: Series 6 is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers.

Series 7 - C:1/26/NP (A00-60; A01-24)
This Series contains records of the University of Missouri-Columbia Office of Vice Chancellor for Administrative Services (VCAS) (1983-1995, bulk 1994-1995). Topical files include legislation; budget; business services; master planning and space projections; campus buildings, facilities, and landscaping; educational, administrative, campus, and off-campus organizations; student insurance and credit cards; Dr. Harlan Bareither; Campus Planning Consultant Jack Robinson; Bonni Bourne; and Consultant Edwin Coate. Also included in the Series are search committee records; annual reports; correspondence concerning the Show-Me-State Games, KOMU-TV, intercollegiate athletics, and various MU schools and colleges. Meeting minutes and supporting documentation are included for: the Mizzou Credit Union Annual meetings and Board of Directors meetings (1987-1992); Administrative Management Council meetings (1988-1993); VCAS Officers meetings (1983-1995); and Chancellor's Staff meetings (1986-1993). Also in this Series are records of the Alumni Center Building Committee (1988-1991) consisting of proposals, a program statement, Board Committee records, and correspondence, and planning documents. Also included in the Series are records of the Missouri Innovation Center (Missouri Ingenuity, Inc.), an organization authorized by the Missouri Legislature (1983) to facilitate the flow and application of technology from the University of Missouri and local industry into the local economy by encouraging and supporting entrepreneurial business ventures. Records of Missouri Ingenuity include correspondence (1987-1989; 1993-1995), and Board of Directors meeting minutes and supporting documentation (1986-1990; 1993-1996).
(25 c.f.,
follow this link for box locations.)
Note to Researcher: Series 7 is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers.

Series 8 - C:1/26/2 (A02-36)
This Series contains records of the UMC Office of Vice Chancellor for Administrative Services (1988-2001, bulk 1996). Included in this Series are Mizzou Credit Union Board of Directors meeting files (1992-1996); correspondence by individual units within the university, general correspondence with outside bodies, business plans and accomplishments file, letters of recommendation, non-funded mandates, regulation expenses files, Real Property Holdings and Interests records (1996-2001); files concerning Business Services, Campus Computing, Campus Facilities, Human Resource Services, KOMU-TV, Show Me State Games, University Club and University Catering, University Polices, boards, committees, councils, task forces, government: city, state, federal; other colleges and universities, publications and media, master planning and space, meetings, off-campus administrative and educational organizations, centers, Schools and Colleges: Agriculture, Food and Natural Resources, Arts and Science, Business and Public Administration, Education, Engineering, Human Environmental Sciences, Veterinary Medicine, Graduate School and Office of Research, Journalism, Law, Medicine and Nursing; budget, UM System offices: Management Services, Human Resource Services, President's Office, Academic Affairs, Administrative Affairs, Executive Vice President; Chancellor, Intercollegiate Athletics, Provost, Registrar, Development and Alumni Relations, Student Affairs, Hospital and Clinics, search committees, and personnel files [Restricted], (1988-1996).
(10 c.f., 072042, 110813, 110814, 110815, 110816, 110817, 110818, 110819, 110820, 110821)
Note to Researcher: Series 8 is currently unprocessed. Until processed and inventoried, some portions of this Series may not be fully available to researchers. Series 8 contains some records which are confidential and restricted. See the restrictions note at the end of this finding aid.

Series 9. - C:1/26/3 (A03-34)
This Series contains general administrative records from the Office of the Vice Chancellor for Administrative Services, (1980-1997). Types of records and topics included in the Series are: Division and System correspondence; Policy and Procedure Manual updates and changes; business records regarding property, accounting, campus mail; Campus Computing records concerning Desktop Enhancement, consulting, Information Technology Support; Campus Facilities; KOMU-TV; University Catering; University Police correspondence and grievances [RESTRICTED]; and the University of Missouri-Columbia Health Systems Board. Committee and Council records found in the Series include: Parking and Transportation; Health Oversight; Hearnes Center; Intercollegiate Athletics; Radiation Safety; Administrative Systems Project Steering Committee; Alumni Center Management Committee; Council of Deans; Faculty Council; Human Resources Advisory Council; the Administrative Management Council, (1994-1997); and the Strategic Planning Advisory Council. This Series also includes records dealing with various organizations and associations such as the Association of College Administration Professionals (ACAP); the Central Association of College and University Business Officers (CACUBO); and the National Association of College and University Business Officers (NACUB). Other records included in the Series pertain to the Black Culture Center; the Delta Center; the Mizzou Credit Union; the Alumni Center Director’s position, (1989); an organization review of Memorial Union and Brady Commons, (1989); and the Chamber of Commerce.
(17 c.f., 044082, 045817, 045818, 045819, 045820, 045821, 045822, 045823, 045824, 045825, 072043, 072044, 072046, 072047, 072048, 072107, 072110)
Note to Researcher: Series 9 is currently unprocessed. Until processed and inventoried, some portions of this Series may not be fully available to researchers. In addition, the Series contains some records which are confidential and restricted. See the restrictions note at the end of this finding aid.
Note to Archivist: Box lists for this collection are available in Room 723.

Series 10. - C:1/26/4 (A04-42)
This Series contains general administrative records from the Office of the Vice Chancellor for Administrative Services, (1994-1998). The records were produced during the tenure of Vice Chancellor Kee W. Groshong. Types of records included in the Series are: correspondence and memoranda; surveys; reports; contracts, leases and agreements; budget materials; organizational records, including membership data; and committee and board records. The records pertain to the following topics and administrative units or divisions: units administratively under the Vice Chancellor for Administrative Services including Business Services, Accounting Services, Campus Mail Services, Cashiers and Student Loans, Environmental Health and Safety, Hearnes Center, Insurance, Parking and Transportation, Payroll, Printing Services, Procurement and Materials Management, Campus Facilities, Building Services, Energy Management, Facilities Management, Human Resources Services, Information and Access Technology Services (IATS), KOMU-TV, Show-Me State Games, University Club and Catering, University Police; various MU colleges and schools; various MU and UM-System administrative units; the Mizzou Credit Union; University and University-Wide committees, task forces, and councils, including search committees, the Missouri University Political Action Committee (MU-PAC), Campus Computer Policy Committee, Campus Safety Committee, Retiree Advisory Committee, Student Fee Capital Improvements Committee, Council of Deans, Faculty Council, Resource Advisory Council, Staff Advisory Council, Alcohol Task Force, and the Tax Relief Act 1997 Committee; various MU and UM publications, including Faculty Forum, Mizzou Weekly, and Spectrum; various national administration and education organizations, including the Association of College Administration Professionals (ACAP), the National Association of College and University Business Officers (NACUBO), the American Association for Higher Education (AAHE), and the Coordinating Board of Higher Education (CBHE); and various campus centers, including the Black Culture Center, the Delta Center, the International Center, and the Missouri Rehabilitation Center.
(10 c.f., 117089, 117090, 117091, 117092, 117093, 117094, 117095, 117096, 117097, 117098)
Note to Researcher: Series 10 is currently unprocessed. Until processed and inventoried, some portions of this Series may not be fully available to researchers. In addition, the Series contains some records which are confidential and restricted. See the restrictions note at the end of this finding aid.
Note to Archivist: Box lists for the majority of the boxes in this collection are available in Room 723.

Series 11. - C:1/26/5 (A04-43)
This Series contains administrative records from the Office of the Vice Chancellor for Administrative Services, (1995-1998), regarding University of Missouri-Columbia campus projects for campus buildings, facilities, landscaping, malls, and general structures. Specific projects include: Cornell Hall, Conley House, Connaway Hall, Eckles Hall, Ellis Library, Gentry Hall, Read Hall, Pickard Hall, Gwynn Hall, Steward Hall, Lee Hills Hall, the Law School Building, Lefevre Hall, Lewis and Clark Halls, Library Storage Building, London Hall, Manor House Apartments, McHaney Hall, McKee Gymnasium, McReynolds Hall, MFA Building, Locust Street Building, Microbiology, Missouri Bookstore. Natural Resources Building, Quarterdeck Building, Reynolds Alumni Center, Rock Quarry Center, Schlundt Annex, Student Recreation Center, Tate Hall, Townsend Hall, Multipurpose Research Facility, Old Alumni Center, Providence Road Warehouse, Veterinary Medicine, Greenhouses, Parking structures, Watson Place properties, A. L. Gustin Golf Course, bike trails, Francis Quadrangle, Kuhlman Court and the South Quadrangle.
(2 c.f., 123075, 123076)
Note to Archivist: Box lists for this collection are available in Room 723.

Series 12. - C:1/26/6 (A08-36)
This Series contains general administrative records from the Office of the Vice Chancellor for Administrative Services, (1985-2001, bulk 1999-2000). The majority of the records were produced during the tenure of Vice Chancellor Kee W. Groshong. Types of records included in the Series are: correspondence and memoranda; surveys; reports; contracts, leases and agreements; organizational records; position searches [RESTRICTED]; and committee and board records. The records pertain to the following topics and administrative units or divisions: units administratively under the Vice Chancellor for Administrative Services; MU colleges and schools; MU and UM-System administrative units; University and University-Wide committees, task forces, and councils; MU and UM publications; national administration and education organizations; and campus centers. The Series also contains copies of University of Missouri System financial reports and System and Columbia Campus budget appropriation requests.
(14 c.f., 043535, 043536, 043537, 043542, 043991, 106856, 106857, 106858, 106859, 106860, 106861, 106862, 106863, 123064)
Note to Researcher: This Series is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers. Series 12 contains records which are confidential and restricted. See the restrictions note at the end of this finding aid.
Additional UM-System financial reports are available in
UW:1/3/1.
Note to Archivist: The box lists for this Series are available online. They can be accessed by following this link.

Series 13. - C:1/26/7 (A08-85; A12-25)
This Series contains administrative records created and received in the Office of the Vice Chancellor for Administrative Services, (ca. 1970-2001). The records pertain to the University of Missouri-Columbia Business Policy and Procedure Manual (BPPM) and consist of revisions and updates to the manual while it was still being produced in paper format. Also included among the records are background files on the design of the manual as well as a maintenance manual for the BPPM. The Series also includes copies of the BPPM as distributed to units across campus.
(6 1/3 c.f.: 6 c.f., 068697, 068810, 068811, 069247, 069249, 069301; 1/3 c.f., UMLD1)
Note to Researcher: This Series is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers.

Series 14. - C:1/26/8 (A08-99)
This Series contains administrative and other records created and received by the Office of the Vice Chancellor for Administrative Services, (1982-1997). The records consist of the following types and topics: correspondence, memoranda, manuals, reports, parking structure and other bonds, the State Auditor, Administrative Services Employee Information and Opinion Survey, purchasing policy, the MU Police Department, and facilities management.
(4 c.f., 117747, 117752, 123068, 123074)
Note to Archivist: The box lists for this Series are available online. They can be accessed by
following this link.

Series 15. - C:1/26/9 (A09-22)
This Series contains administrative records created and received by John F. McGowan, Provost for Administration, (1966-1977). The records consist of the following types and topics: correspondence, memoranda, reports, the Academic Planning Council and its Evaluation Steering Committee, position search committees [RESTRICTED], academic plans for schools and colleges, University Role and Scope statements and reactions, United Way, as well as a few of McGowan's consulting and teaching records. The Series also contains records, (1966-1972), from the period just prior to McGowan's tenure as Provost for Administration when he served as Dean of University Extension.
(4 1/3 c.f.: 4 c.f., 044549, 044571, 044572, 044732; 1/3 c.f., 123, 6)
Note to Researcher: Series 15 contains records which are confidential and restricted. See the restrictions note at the end of this finding aid.
Note to Archivist: The box lists for this Series are available online. They can be accessed by
following this link.

Series 16. - C:1/26/10 (A11-107; A13-93)
This Series contains administrative and other records created and received by the Office of the Vice Chancellor for Administrative Services, (1980-2008). The records consist, among others, of the following types and topics: Chancellor's Staff Meetings, (1999-2000); Administrative Services Officers meetings, (1996-1997); policy statements, including personnel issues and facilities use; University of Missouri Comprehensive Planning Report, including a VHS tape; public relations funds, (1997-2005), and the operating budget for the University of Missouri System and the Columbia Campus.
(9 c.f., 123067, 123069, 123071, 123070, 134370, 134371, 134372, 134373, 134374)
Note to Researcher: This Series is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers.
Note to Archivist: The box lists for this Series are available online. They can be accessed by
following this link.

Restrictions Note: The Archives of the University of Missouri-Columbia is required by law and Board of Curator's policy to restrict access to some files and information. Student records are held as confidential under the Federal Educational Rights and Privacy Act of 1974 and by University policy. Faculty promotion and tenure records and Academic Personnel files are restricted for 75 years, or the lifetime of the individual. All grievance, disciplinary, and medical records are treated as confidential files. Consultations with legal counsel, both in-house and external, are protected by the attorney/client privilege and will not be released.

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Copyright © Curators of the University of Missouri 1999 - 2002
Published by: University Archives muarchives.missouri.edu/
Originally Prepared by Carl Lingle: June 1999
Revised: 07 October 2013
URL: https://muarchives.missouri.edu/c-rg1-s25.html

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