When to Transfer Records to the Archives|
For most permanent university records, specific chronological instructions for their transfer to the University Archives are given in the University's Records Retention Guide. If records are no longer used in the everyday operation of the office (are referred to less than once a month) they should be transferred to the University of Missouri Records Center for economical and secure storage until they can be accepted into the University Archives or destroyed as prescribed by the Records Retention Guide.
If records that are identified in the Records Retention Guide as candidates for transfer to the Archives are still in the departmental office after the time when they should have been transferred from the Records Center to the University Archives, then they should be transferred directly to the Archives by the department without an intervening stay in the Records Center.
The University Records Center will not accept for storage any record that is beyond its retention period whether its final disposition instruction calls for destruction or transfer to the archives. Similarly, the University Archives will not accession any permanent record until its retention period has been fully met and it has reached the age at which it is scheduled to be transferred into the campus archives. The University Archives rarely accepts departmental records that are under five years of age.
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