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What Happens to Records in the Archives? After records are received in the University Archives, they will be processed following professional archival standards and procedures. Every effort is made during processing to maintain the integrity of the records as a group, while at the same time making them usable to researchers and preserving them from long- and short-term deterioration. The steps in processing records for archival use may include: Determining the appropriate record group, collection, or collections for the materials. Re-foldering and re-boxing the materials into acid-free archival folders and boxes and placing photographs and other special format materials in proper archival enclosures. Relabeling file folders that do not have adequately descriptive titles. Removing (weeding) non-permanent or duplicate materials from the materials sent to the Archives. Arranging the materials into record series or sub-series and occasionally rearranging file-folder order. Describing the materials with a folder-level archival inventory or a summary description. Search our Holdings