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MU Libraries

Record Group: 20 C
Record Sub-Group: 21
Records Title: UMC; MU Libraries; Technical Services; Administrative Records
Dates: 1978-2014
Volume: 6 cubic feet, 7.5 linear feet

Scope and Content Note

This Record Sub-Group contains administrative records created by the Technical Services Division in Ellis Library at the University of Missouri-Columbia. Units included in Technical Services are the Catalog Department, the Acquisitions Department, and Library Technology Services. Types of administrative records found in this Sub-Group include departmental committee meeting minutes, correspondence, memoranda, and policy and procedure manuals.

Series Descriptions:

Series 1. - C:20/12/1 (A05-71)
This Series contains meeting minutes and administrative records created and received by the head of the Technical Services Division in Ellis Library at the University of Missouri-Columbia, (1978-1991). The records consist of departmental meeting minutes, (1978-1991), administrative correspondence and memoranda, acquisition statistics, policies and procedures, and budget files. The majority of the administrative records, (1989-1991), date from the period in which Carol Vaughn was head of Technical Services.
(1 c.f., 053196)
Note to Archivist: The administrative records from the period 1989-1991 are on 3.5 inch diskettes, mostly in the Word Perfect format. These records have been transferred in their original format to a CD-R.

Series 2. - C:20/12/4 (A13-104)
This Series contains administrative and other records of the Serials Department in the Technical Services Division of Ellis Library at the University of Missouri, (ca. 1979-2005, bulk 1990-1995). The majority of the records pertain to departmental procedures such as gifts, location changes, cancellations, LUMIN, MERLIN, etc. A number of records relate to journal cancellations. The Series also contains a few records pertaining to the Reference Department in Ellis Library.
(1 c.f., 002328)
Note to Researcher: These records originated with Librarian L. Hunter Kevil who for a time served as head of the Serials Department in Ellis Library. Kevil also served as a reference librarian in Ellis Library.
Note to Archivist: The box list for this Series is available online. It can be accessed by following this link.

Series 3. - C:20/12/5 (A21-33)
This Series contains administrative and other records created and received by the Technical Services Division of Ellis Library at the University of Missouri, (1960-2014, bulk 1980-2000). The records consist of the following types and topics: book fund allocation, serials costs, cuts and cancellations, statistics, Collection Development Committee, Staff Representative Committee, LUMIN Quality Control Committee, Library Council, and various Library and campus handbooks and manuals.
(4 c.f., 040024, 040043, 040049, 040072)
Note to Researcher: This Series is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers. Series 3 contains records which are confidential and restricted. See the restrictions note at the end of this finding aid.
Note to Archivist: The box lists for this Series are available online. They can be accessed by following this link.

Restrictions Note: The Archives of the University of Missouri-Columbia is required by law and Board of Curator's policy to restrict access to some files and information. Student records are held as confidential under the Federal Educational Rights and Privacy Act of 1974 and by University policy. Faculty promotion and tenure records and Academic Personnel files are restricted for 75 years, or the lifetime of the individual. All grievance, disciplinary, and medical records are treated as confidential files. Consultations with legal counsel, both in-house and external, are protected by the attorney/client privilege and will not be released.

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