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Record Group: 18 C
Record Sub-Group: 4
Records Title: UMC; University Extension Division; Director's Office; Administrative Files
Dates: 1955-2019, bulk 1969-1992
Volume: 64 and 1/6 cubic feet, 80.21 linear feet

Scope and Content Note

This Sub-Group contains records of the University of Missouri-Columbia Extension Division. Included in this Sub-Group are correspondence files, general administrative files, general subject files, legislation materials, pamphlets, reports, speech texts, meeting minutes, interviews, evaluations, program files and planning materials.

Series Descriptions:

Series 1. - C:18/1/1
This Series contains records of the University of Missouri-Columbia Extension Division Director's Office, (1955-1968). Included in this Series are correspondence, memoranda, pamphlets, reports, speeches, meeting minutes, news releases, and booklets regarding the Rural Development Program, the Area Redevelopment Act and Administration, and Rural Area Development. many of the record stem from the period C. Brice Ratchford was Dean of the University Extension Division.
(1/3 c.f., B23, B4, 3)
Note to Archivist: The box list for this Series is available online. It can be accessed by
following this link.
C:18/1/NP (A93-32) was removed to C:18/5/1 in February 2012.

Series 2. - C:18/1/NP (A00-101; A01-35)
This Series contains records of the University of Missouri-Columbia Extension Administration, (1985-1987, 1990-1995). Included in the Series are annual state enrollment reports (#ES237) by region documenting participation in 4-H classes and programs, and annual reports and statistics.
(4 c.f., 109352, 112448, 112449, 109353)
Note to Researcher: This Series is currently unprocessed. Until completely processed and inventoried, some records may not be fully available to researchers.

Series 3. - C:18/1/NP (A01-36)
This Series contains 4-H event and program files created by the University Extension Division, (1967-1992). The files consist of photographs, negatives, slides, and contact sheets, correspondence and memoranda, and reports. This Series includes images of J.C. Penney and production records of The Never-Ending Season, a fund-raising cookbook.
(1 c.f., 065385)
Note to Researcher: This Series is unprocessed. Until it has been completely processed, portions may not be fully available to researchers.

Series 4. - C:18/1/2 (A02-20; A10-13; A12-110; A14-93)
This Series contains records created by Extension Administration of University Extension Division, (1949-2002). This Series includes quarterly reports, evaluations, "Beginning Project" (an educational program for teen parents) documentation, committee minutes, grant proposals, and correspondence, (1994-1996). Also included in this Series are Missouri 4-H development programs' annual enrollment ES237 reports, statistics, forms [RESTRICTED], and State Congress records [RESTRICTED], photographic slides, and video tapes. Data for the reports are arranged by region and county and consist of various program and enrollment statistics, (1996-2005). The Series also contains records for the International Farm/4-H Youth Exchange Program (IFYE), including newsletters and participant and ambassador files [RESTRICTED], and the Labo Exchange Program, including participant files [RESTRICTED].
(15 c.f., 037131, 047879, 113258, 113259, 128539, 047670, 047960, 019287, 019288, 019289, 019290, 028212, 051727, 051729, 128541)
Note to Researcher: This Series is unprocessed. Until it has been completely processed, portions may not be fully available to researchers.
Note to Archivist: Box lists for some of the boxes in Series 4 are available.

Series 5. - C:18/1/3 (A07-75)
This Series contains records created or received by the 4-H Youth Programs of University Extension, (1970, 1983-1987, 1998-2001). The records consist mostly of photographic prints and slides pertaining to the International 4-H Youth Exchange and other international activities of 4-H. Also included is a report on the Wider Horizons Program.
(1 c.f., 051728)
Note to Archivist: The box list for this Series is available online. It can be accessed by
following this link.

Series 6. - C:18/1/4 (A09-04)
This Series contains records created by University Extension, (1999, 2003). The records consist of a series of video recordings on DVD entitled "University Outreach and Extension - History Through Stories - the 1990s," (2003). The interviewees are James Ollar, James Preston, Ron Powers, Murray Hardesty, and Gordon Warren. The interviews were conducted by Pat Sobrero. Also included in this Series is a video tape (VHS) entitled "Don Fancher Retirement Celebration," (1999), and a cartoon line drawing of Don Fancher.
(1/3 c.f., UMLD1; OSF, 118, 3)
Note to Researcher: Digital Video and DVD transfers of this VHS video cassette have been made. The DVD is stored with Digital Media in Room 704.

Series 7. - C:18/1/5 (A13-15)
This Series contains records received by the University of Missouri Extension Division, (2006-2007). The records consist of County and Agent reports, including budget data, activities, and programming. Also included are some newsletters and other County Extension printed and duplicated material.
(1 c.f., 081869)
Note to Archivist: The box list for this Series is available online. It can be accessed by
following this link.

Series 8. - C:18/1/6 (A13-60)
This Series contains administrative and other records of the University of Missouri Extension Division, (1999-2011). The majority of records in this Series pertain to the Change Agent States Diversity program and to its successor program, Change Agent States. The records consist of correspondence, memoranda, reports, surveys, evaluations, planning, and meeting files. The Series also includes copies of the Extension publication Life after Extension.
(1 c.f., 064427)
Note to Archivist: The box list for this Series is available online. It can be accessed by
following this link.

Series 9. - C:18/1/7 (A15-50; A16-21; A17-07; A18-01; A18-28; A19-08; A19-23; A20-04)
This Series contains administrative records of the Extension Division at the University of Missouri, (1965-2019). The records consist of terminated academic personnel files [RESTRICTED] which include Personnel Action Forms (PAFs), evaluations, hiring and salary correspondence, position descriptions, and termination forms.
(15 c.f., 136148, 001536, 001548, 001818, 137428, 137435, 080146, 080147, 047958, 047959, 060694, 060695, 018275, 040489, 040661)
Note to Researcher: Series 9 contains records which are confidential and restricted. See the restrictions note at the end of this finding aid.

Series 10. - C:18/1/8 (A15-63; A16-01; A17-22)
This Series contains meeting files, correspondence, and other records from the Vice Provost of Extension Michael D. Ouart, (ca. 1985, 1996-2000, 2007-2014). The meeting files include Chancellor's Staff, Provost's Staff, and Provost's One-on-one meetings with Ouart. The correspondence dates from 2008-2010. The Series also includes an Extension Policy and Procedure Handbook, (ca. 1985), and copies of Memoranda of Understanding for University Outreach and Extension for the Telecommunication Community Resource Centers (TCRC), (1996-2000).
(1/2 c.f.: 1/3 c.f., UMLD1; 1/6 c.f., 120, 4; 1/6 c.f., 120, 3)
Note to Archivist: The box lists for this Series are available online. They can be accessed by
following this link.

Series 11. - C:18/1/9 (A17-44; A18-01; A18-28; A19-09)
This Series contains administrative records from the Director's office of University Extension. The records consist entirely of bound promotion dossiers [RESTRICTED] for non-tenure track (NTT) extension faculty members.
(5 c.f., 059221, 059222, 059223, 059224, 080148)
Note to Researcher: Series 11 contains records which are confidential and restricted. See the restrictions note at the end of this finding aid.
Note to Archivist: Box lists for this series are available in 723 Lewis.

Series 12. - C:18/1/10 (A20-13)
This Series contains records created or received by University of Missouri Outreach and Extension, (1982-2011). The records consist of the following types and topics: administrative records, correspondence, memoranda, reports, committee records, proposals, conferences, staff awards, campus administration, Business Development Council, County Leaders Honor Roll, Cooperative State Research, Education, and Extension Service, Business Research and Information Development Groups, Telecommunications Community Resource Centers, Community Enterprise and Economic Development, and the Program Leadership Council.
(21 c.f., 012685, 012689, 012694, 012699, 052262, 052263, 052265, 052597, 052608, 053134, 057741, 057742, 063398, 063399, 063400, 068869, 068870, 121540, 121569, 121579, 121583)
Note to Researcher: This Series is currently unprocessed. Until completely processed and inventoried, portions may not be fully available to researchers. Series 12 contains records which are confidential and restricted. See the restrictions note at the end of this finding aid.
Note to Archivist: The box lists for this Series are available online. They can be accessed by
following this link.

Series 13. - C:18/1/11 (A20-39)
This Series contains records of University of Missouri Extension, (2001-2010). The records consist of faculty evaluations [RESTRICTED].
(1 c.f., 052846)
Note to Researcher: Series 13 contains records which are confidential and restricted. See the restrictions note at the end of this finding aid.

Restrictions Note: The Archives of the University of Missouri-Columbia is required by law and Board of Curator's policy to restrict access to some files and information. Student records are held as confidential under the Federal Educational Rights and Privacy Act of 1974 and by University policy. Faculty promotion and tenure records and Academic Personnel files are restricted for 75 years, or the lifetime of the individual. All grievance, disciplinary, and medical records are treated as confidential files. Consultations with legal counsel, both in-house and external, are protected by the attorney/client privilege and will not be released.

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Copyright © Curators of the University of Missouri 1997 - 2001
Published by: University Archives muarchives.missouri.edu/
Compiled: December 1998
Revised: 15 May 2020
URL: https://muarchives.missouri.edu/c-rg18-s4.html

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