Donating Personal or Organizational Materials to the Archives spacerspacerHeader graphic


Hours & Contacts

Policies & Procedures

* UM-System
* Columbia

Topical Guides

Online Exhibits

* Archival
* General

MU Libraries

Eva Johnston Hall
Eva Johnston Hall
(University Archives, C:1/40/1)

Donating Personal or Organizational Records

The University of Missouri-Columbia Archives accepts additions to its collections and holdings, especially unpublished personal papers and organizational records such as correspondence, diaries, photographs, scrapbooks, and research files that complement official records created by the University of Missouri - Columbia and the administration of the University of Missouri System.

When materials are received into the Archives, the donor(s) and Archives staff complete an instrument of donation document, which transfers legal custody of the materials to the University Archives and also prescribes donation conditions and restrictions. If the donor is giving a gift of personal or family papers, a Deed to Donation of Papers and Historical Materials (download in Portable Document Format) is completed and if a gift consists of business, organizational or club records, a Deed of Gifts of Organizational Records (download in Portable Document Format) is filled in and signed.

Donation guidelines can be found in the Archives Collection Policy and Donor Information section.

For University departments and offices seeking information on transferring official institutional records to the Archives, please refer to Sending University Records to the Archives.

For additional information on donating materials to the Archives, please contact the University of Missouri-Columbia Archives, 703 Lewis Hall; Columbia, MO 65211-4320, Phone (573)882-7567, or e-mail

Search our Holdings

MU Homepage Archives Homepage Top of the Page Send us E-Mail

Copyright © Curators of the University of Missouri 1997 - 2002
Published by: University Archives
Prepared: December 2000
Revised: 08 January 2003

An equal opportunity/access/affirmative action/pro-disabled and veteran employer.
DMCA and other copyright information.