University Press books are processed at the Archives as they arrive. Those books that deal with Missouri are added to the Missouri reference section in the Archives Reading Room (Room 703). The remaining books are placed in cubic foot boxes and then they are transferred to the Record Center for storage.
Because University Press Books constitute the records of the University Press, a copy of each book published by the University Press is preserved in the University Archives. Limited space prevents maintaining the entire collection in the reference room, therefore only volumes that contribute information about Missouri or the University of Missouri are retained there.
This policy applies to all University of Missouri - Columbia Archives staff members and student workers.
The Archives staff and student workers will process all University Press Books in the manner described below.
5-1. University Press Books - books or monographs that constitute the records of the academic publishing unit of the University.
6-1. Enter a batch of press books in the Accession Register. Each book does not have to be accessioned separately; rather, all books that come in to the Archives in a common shipment or over a reasonable period of time can be listed together under one accession number. The format is as follows:
UW; University Press books; J. Daniels, The Man of Independence; S. Curtis, First Black Actors on the Great White Way; M.J. O'Brien and R.L. Lyman, James A. Ford and the Growth of American Archeology; 1998, 3 vols. Box 57 UW:4/151/1.
6-1-1. New University Press books are allowed to accumulate in the Reference Archivist's office until an adequate quantity accrues for accessioning.
6-2. Type a small Archives label for each book. (See example) Affix the label to the inside left-hand cover of the book. Add the accession number in pencil in the far left-hand corner of the same page.
6-3. Type author and title cards for each book.
Title card:
Frank Blair: Lincoln's Conservative, by William E. Parrish, 1998.
Author card:
Parrish, William E., FRANK BLAIR: LINCOLN'S CONSERVATIVE, 1998.
6-4. File author and title cards in their appropriate card files in 723 Lewis Hall. This card file serves as the shelf list and box list for the University Press books.
6-5. If the book's subject matter is about Missouri or the University of Missouri, place it with the Missouri reference book shelf in the Archives Reading Room, 703 Lewis Hall.
6-6. Monographs having no direct link to state or university history can be placed in a cubic foot box. When enough of these volumes have accumulated to fill a cubic foot box, they are then sent to the Records Center for storage.
6-7. Consult the Kardex card for the University Press Books collection (UW:4/151/1) for the box number of the new box being added. Adjust the Kardex card and the inventory file to reflect the addition.
6-8. Write or type the box number and the accession number on each of the author and title cards prepared for each press book and maintained in the file in 726 Lewis Hall.
6-9. Complete Form UM 34A Transfer of Records to Archives to accompany the box to the Record Center. (See Policy 2, Transfer and Accessioning of Records, section 6-2-1) Label the box with the UM/UW Form 121 Record Box Label placed on one end of the box under the handle hole. Because this type of label has been known to come loose from the box, secure it with a piece of the wide, clear packaging tape.
6-10. Make arrangements with the Records Center for pickup of a new box. (See Policy 11, Records Center Procedures, section 6-1)
6-11. When the Form UM 34A Transfer of Records to Archives is returned by the Records Center, be sure to add the location number to the Kardex file. A copy of the Form UM 34A is placed in the inventory file for UW:4/151/1 located in 723 Lewis Hall, so as to verify individual box contents. This procedure will also serve as a double-checking of the Kardex file's box numbers.
Return to the Table of Contents
7. APPENDICES:
7-1. MU Archives Press Book Label, completed.
(Revised: 13 August 2002)
Copyright © Curators of the University of Missouri 1997-2005
Published by: University Archives muarchives.missouri.edu/
URL: https://muarchives.missouri.edu/man-p2.html
An equal opportunity/access/affirmative action/pro-disabled and veteran employer.
DMCA and other copyright information.
